Workflows Screen

Open Workflows from the main navigation to find, organize, create, and operate Workflows in the current Site.

Create a Workflow

When you have Workflow create permission, click New Workflow to open a new v2 Runtime design. Open the dropdown beside that button to choose New v1 Workflow or New v2 Workflow explicitly.

The Console opens a new design directly and places it in the folder you are currently viewing.

Explorer controls

Control	Behaviour
Breadcrumbs	Navigate the Workflow folder hierarchy.
Search	Matches Workflow name, key, HTTP URL pattern, or MCP tool name.
Filters	Limit the explorer by runtime, trigger or interface, active state, recent use, recent changes, and v2 Runtime enabled state.
Grid or table layout	Changes how the same filtered results are presented.
Star	Adds a Workflow or folder to your personal starred view.
Selection	Selects Workflows and folders for the available bulk actions.
Refresh	Reloads Workflow data.

Filters can be combined. The trigger and interface filter can include:

v1 Runtime Always On and Run Now.
v2 Runtime Schedule and Listener.
HTTP-bound Workflows from either runtime.
MCP-enabled Workflows when the subscription supports Workflow MCP tools.

Workflow information

Each item can show badges for v2 Runtime, enabled status, active instances, Schedule, Listener, or v1 Runtime Always On. An executing Workflow uses a moving activity indicator. Folder badges summarize active and Always On Workflows below that folder. They can also show how many v2 Runtime Workflows are enabled in each Environment; a Workflow enabled in several Environments contributes to each relevant count.

The table can show HTTP method and URL-pattern information. When Workflow MCP is available, it can also show the MCP tool name. Hover over a row to use its contextual Run or Design action when that action applies and you have permission.

Select a Workflow name to open its Workflow landing screen.

Item and folder actions

Available actions depend on your permissions:

Action	Effect
`New folder`	Creates a Workflow folder at the current location.
`Rename`	Renames a selected Workflow or folder. Renaming a Workflow saves the changed name through the first-ranked Environment.
`Copy to`	Copies selected Workflows or folders using the Workflow copy-and-paste flow. v1 Runtime and v2 Runtime Workflow selections are tracked separately.
`Move to`	Moves selected Workflows or folders to another Workflow folder.
`Set status`	Opens a dialog to enable or disable selected v2 Runtime Workflows in one Environment. See Enable and Disable a Workflow.
`Delete`	Deletes selected Workflows or empty folders after confirmation.
`Paste Workflows`	Pastes copied Workflow definitions into the current folder.

The Workflow overflow menu can also open Workflow logs in a new tab. v1 Runtime items can expose Always On and Configuration variables; v2 Runtime uses Environment-specific Workflow Status instead.

Downloads

Download all (.csv) exports the current Workflow data, including URL, folder path, key, name, active instances, Always On state, last-change and last-use timestamps, HTTP binding, MCP tool name, and trigger information.

Download OpenAPI definition exports definitions for the selected Workflows, including descendants of selected folders. Selecting an empty folder does not export all Workflows. Console chooses the available runtime versions from the selection: a selection containing only v2 Runtime Workflows exports v2 Runtime definitions, a selection containing only v1 Runtime Workflows exports v1 Runtime definitions, and a mixed selection permits either runtime. When both runtimes are offered, the default is v1 Runtime; choose the runtime you want to export. With no explicit selection, the export covers published Workflows in the chosen Environment and also offers both runtimes.

Empty state

An empty Workflow folder includes Workflow creation controls when you can create Workflows. It also offers Paste Workflows and a link to the Flowgear certification course.

See Workflow, v1 Runtime and v2 Runtime, and Build a Workflow.